COLLECTION AND USE OF PERSONAL DATA FROM CUSTOMERS, SUPPLIERS AND OTHER CONTRACTORS
Please note that we will collect and use the personal data you provide to us because this is necessary to conclude with you and perform a possible agreement. This applies to both our (potential) customers and to parties from which we purchase goods and/or services.
If you are a (potential) customer of ours, we will use your data to be able to send you an offer, to be able to determine what specifications or wishes certain goods or services must satisfy, in order to be able to deliver goods or carry out the activities for you, in order to be able to invoice you and to be able to communicate with you quickly and efficiently concerning the implementation aspects of the agreement.
If you are a (potential) supplier or another contractor, your personal data are also required for concluding and performing the agreement. In case of purchasing, this is necessary in order to be able to inform you what specifications or wishes certain goods or services should satisfy in our opinion, to be able to send a request for an offer or to place an order with you, to be able to pay your invoices and to able to communicate with you quickly and efficiently concerning other aspects of the agreement.
You are not obliged to provide your personal data to us. If you do not provide personal data to us or provide us with insufficient personal data it may be the case that we will not be able to carry out the abovementioned activities.
TRANSFER TO THIRD PARTIES
In connection with the performance of any agreement with you, we may need to provide your personal data to parties that supply us with parts, materials and products or perform work on our behalf. Furthermore, we use well-secured internal server space for the storage of (parts of) our sales and purchase records, which include your personal data. Furthermore, we use Microsoft Office and its storage options for emails and other files. Needless to say, we treat your data confidentially and do not publish it.
If you order from us regularly, we will retain and use the personal data you provide in order to personally inform you by e-mail of our existing and new products and services in the future, and possibly make you an offer for these. We have a legitimate interest in using your personal data for this purpose, which is to market our products and services. Every time we send you an advertising mailing, you have the option of letting us know that you no longer wish to receive it. To do so, see the unsubscribe link at the bottom of each mailing.
If you are a one-time customer with us, we will only send you advertising messages if you have given us your prior consent.
RETENTION PERIOD PERSONAL DATA
If you requested an offer from us, but you did not become a customer of ours, we will remove your data at most one year after our last contact. We will also remove your personal data at most one year after our last contact if we received an offer from you but we did not become your customer. If you did become our customer or we did become your customer, we will retain your personal data for a term of seven years after the end of the financial year in which the agreement with you was performed. The period of seven years corresponds to the period for which we are obliged to keep our records for the Tax and Customs Administration. We will remove your personal data after this period has ended.
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You have the right to request to inspect your own personal data. If there is reason to do so, you may also request us to supplement your personal data or to correct inaccuracies. You also have the right to request that your personal data be deleted or that the use of your personal data be limited. You can also submit an objection to the collection and use of your personal data to us. And finally, you have the right to request to obtain your personal data or that they are transferred to another party.
In order to be able to exercise your rights, you can apply to:
VSS Machinebouw BV
4436 RE Oudelande
or by e-mail: email@example.com.
For questions or more information about the collection and use of your personal data, you can of course contact us at +31 113 – 567 050.